Employer: Arts Council of Fayetteville/Cumberland County
Position title: Grants Manager
Classification: Full Time
The Grants Manager povides lead staff support for Operating, Project Support, Mini-Grant, Festival Park Space Grant programs and Municipal Allocations. Serves as a liaison to applicant agencies and grantees throughout the allocation process. Oversees and coordinates a complex grants program including inter-agency agreements and serves as an expert for the planning, implementation and evaluation of grant proposals for Arts Council funding programs to cultural agencies and artists. Works closely with General Manager who provides overall program oversight and budget/financial information.
Works directly with governmental funding agencies ( both state and local) which can include, submitting requests for funding, interim reporting requirements and submittal of final reports.
Serves as lead contact for the Creative Arts & Military Outreach (CAMO) program. Supervises contracted CAMO Program Officer and oversees scope of work for position. Works with North Carolina Arts Council Program Manger to communicate updates, delays and revisions to work.
The following is a summary of the major essential functions of this job. The incumbent may perform other duties, both major and minor, that are not mentioned below; and specific functions may change from time to time.
- Manage the following Arts Council’s grants/funding programs: Operating Support Grants, Project Support Grants, Mini-Grants, Municipal Allocations (including North Carolina Veterans Park), Festival Park Space Grants and Cool Spring Downtown District Allocations.
- Oversee the grant making process to include: establishing, publishing and distributing guidelines; soliciting proposals; assisting constituents with the development of proposals; conducting workshops for Project Support, reviewing applications; contracting; monitoring funded projects, evaluating funded activities; reporting; maintaining grant files; managing disbursements and related correspondence.
- Coordinate the identification and recruitment of panelists and judges for the Operating and Project Support grant panels.
- Work closely with General Manger, who has ultimate oversite of these grant programs, on financial, budget, guidelines and other related components.
- Provide staff support to appropriate committees of the Board of Trustees related to grant making policies, strategies and guidelines; provide analysis of grant making activities and assess community impact; prepare data for reports as required.
- Work closely with the Director of Engagement and Strategic Partnerships to provide timely and effective marketing information regarding the Arts Council’s grants programs, proposal solicitations and public notification of awards.
- Maintain and update a policies and procedures manual for the grant making programs.
- Maintain awareness of grant making policies and procedures of other agencies and recommend possible changes to improve the grant making process.
- Under the direction of the General Manager, oversee the grants to the North Carolina Arts Council, the City of Fayetteville, and Cumberland County annually. This includes preparation of applications, interim reports and final reports annually.
Creative Arts & Military Outreach (CAMO) Program
- Oversee the Creative Arts & Military Outreach (CAMO) Program to including writing grant proposal to North Carolina Arts Council, monitoring and assessing outcomes and reporting program updates to NCAC, Arts Council Board of Trustees and other stakeholders.
- Supervise contract postion of CAMO Project Officer to ensure scope of work is on time and on target. Meet at least weekly to oversee progress, address barriers, facilitate meetings and resources as needed and schedule building use for focus groups and town hall meetings.
General Programs — provides proactive support for Arts Council programs, festivals, special events, and other activities as directed by the President/CEO. Understands and adheres to the budget of the Arts Council and abides by the guidelines set forth in the Arts Council By-laws, personnel policies and procedures.
The following qualifications, or equivalents, are the minimum requirements necessary to perform the essential functions of this job:
EDUCATION AND FORMAL TRAINING: BA in Arts Management, or related field.
WORK EXPERIENCE: Experience in grants administration and/or project management is required.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
- This position requires knowledge and skill in applying analytical and evaluative techniques to the identification and resolution of grants administration issues and knowledge of regulations, agency policy and other requirements that affect grant program administration.
- Ability to read, understand and evaluate organizational budgets on an basic level.
- An understanding of and sensitivity to the ethnic, socio-economic, disability and gender diversity of the community.
- Excellent verbal communication skills required to relate to people of varying levels of education and background. Excellent written communication skills required to write summaries, reports, and communications with grantees. Grammar skills and English language aptitude needed to detect and/or avoid errors in written material and in reviewing/proofreading final copy.
- Experience working in a deadline-driven environment.
- Able to work well in a team environment, handle multiple assignments of a wide variety.
- Ability to organize department workload to ensure all deadlines are met by self and staff.
- Willing and able to initiate projects for self and staff and follow through.
- Ability to present to Board members and community groups.
- Knowledge of Grants Management software, Word, Excel, Powerpoint and Adobe Creative Suite required.
- Strong research, tracking, reporting, attention to detail and organizational skills a must.
PHYSICAL REQUIREMENTS: Standard work hours are Monday – Friday 8:00 am – 5:00 pm; unless otherwise requried to meet responsibilities. Some night and weekend work required. Work is primarily sedentary and inside, with some standing, carrying of materials. Physical activity increases during special events. Ability to stand, walk and or sit for long periods of time required. Speech and hearing skills are required for communication with people, in interviews or in groups. Visual skills are required in preparing materials, typing and proofreading.
Salary is commensurate on experience. Please submit a cover letter (required) and resume to: firstname.lastname@example.org. This position will remain open until filled. The Arts Council of Fayetteville/Cumberland County is an equal opportunity employer.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required by employees of this job.