Non-profit organizations who have not had their 501c status for three years (date listed on IRS determination letter) may apply using a Fiscal Agent. A Fiscal Agent is an organization that agrees to accept and be responsible for grant monies on your behalf. The Fiscal Agent must meet all eligibility requirements, and is fiscally and legally responsible for any grant award. (Note – the Arts Council will not be a Fiscal Agent for any applying organization due to conflict of interest). Please contact staff for a fiscal agent application.
While the mission of the Arts Council of Fayetteville/Cumberland County is to support individual creativity, cultural preservation, economic development and lifelong learning through the cultural arts, the Board of Trustees recognizes the valuable contributions of arts, cultural and historic programming conducted by 501(c) and government agencies whose primary mission is not focused in these areas. However, in order to remain in compliance with restrictions set forth by our funding partners and to maximize our dollars to meet our mission, the Arts Council has set forth these funding priorities in order of priority:
These priorities are taken into consideration by the grants panel along with the criteria set forth in the Project Support Grant guidelines when making funding recommendations to the Arts Council Board of Trustees.
Application workshops will be held at the Arts Council on:
The workshops are for any interested applicants – you only need to attend one workshop. This workshop is mandatory for new applicants; all returning applicants are encouraged to attend. New guidelines for Letter of Intent and the application will be reviewed. Arts Council staff is available to answer questions as needed via telephone, email or appointment.
The first step in applying for a Project Support Grant is submitting a Letter of Intent form. Organizations whose projects were previously funded by the Arts Council in 2016-2017 can complete the LOI for Previously Funded Projects if they are requesting funding for the same project. All new organizations and new projects by retuning organizations must submit a LOI for New Projects. All applicants must submit this form by Thursday, February 2, 2017 at 5:00 PM.
If your organization feels that it complies with all the requirements for this category stated in the guidelines, please contact staff to confirm eligibility.
With the exception of Series Organizational Support, Project Support Grant funds can be used for program-related fees and contracts; marketing and advertising expenses; expendable supplies and materials that are related to the project; space rental, etc. If you are unsure of the eligibility of an expense, please contact the Arts Council at 910-323-1776.
In-kind support is defined as anything provided by another agency to the project (space rental, supplies, printed materials, volunteer time, advertising space, etc.) at no cost to the applicant. In-kind contributions cannot be counted as part of the applicant’s match. However, we encourage applicants to include this information as it can better express the full scope of their project as well as demonstrate community collaboration within your project.
There are two deadlines available for applicant organizations. Organizations who wish to have their applications reviewed for completeness and verification that all requirements have been met must upload their application to Sharefile by the Early Bird Review Deadline of Tuesday, March 7, 2017 by 5:00 PM. You will be notified within 10 business days of any additional documents needed.
The Final Application Deadline for submission of all project support applications is Monday, March 27, 2017 by 5:00 PM. Applications submitted by this deadline will not be reviewed by staff. Please note that incomplete applications will not be presented to the grants panel.
We encourage organizations to submit their applications by the Early Bird Review Deadline. Applicants that are missing information or attachments when submitted by the Early Bird deadline will have the opportunity to submit these additional materials to make their applications complete. If organizations who submit applications by the final application deadline have incomplete applications, their applications will not be submitted to the Panel.
A Grants Panel will review Project Support Grant applications. The Panel consists of volunteers with professional experience in arts, culture, history, education, grants, finance, and management. The Panel will be representative of our diverse community. At least one member of the Panel will be an Arts Council Trustee. The written application and attachments are the applicant’s opportunity to present its best case for funding support. The panel makes funding recommendations based on information provided. The Arts Council staff does not vote on awards. Final approval of awards is voted on by the Arts Council Board of Trustees.
Please note – it is understood that not every program will meet or embrace every evaluation criteria. Each application will be evaluated on an overall impression of the applicant’s strengths in the following areas:
Artistic/Cultural/Historic Merit and Integrity – 45 points
Program Impact – 30 points
Program & Execution Management – 25 points
This is an extremely competitive process; therefore, applicants are encouraged to develop a strong application and utilize the Arts Council staff and these guidelines. Not every application will receive funding. Last year, the Arts Council funded approximately 91% of the Project Support Applications submitted. However, less than approximately 12% of applicants receive full funding.